Meetings, Agendas & Minutes

Schedule of meetings for Civic Year 2023 - 2024

All meetings of the Town Council are open to the public unless excluded by a resolution of the meeting for a particular item which is of a confidential nature or prejudicial to public interest e.g. Contracts of Employment, terms of tenders etc.

Members of the public may address Members prior to the commencement of a meeting on the understanding that the Town Council will not enter into discussion or debate the matter raised, but may, if appropriate agenda the item for discussion at a future meeting.

Committees

The Town Mayor, and Deputy Town Mayor, are ex officio members of all committees. Committee Membership 2023-2024

Please note that any minutes uploaded to this site prior to being adopted at the Council Meeting are draft and could be subject to change.

ALL COUNCIL MEETINGS ARE HELD IN THE CHAMBER, THE GATEHOUSE, HIGH STREET, CHEPSTOW AND ON ZOOM https://zoom.us/j/7344109571

Full Council

Comprises all 19 elected Town Councillors. Meets 4th Wednesday of each month excluding August and December Responsible for taking all policy and strategic decisions affecting the community of Chepstow. The financial management of the Council. Taking executive decisions regarding the main business of the Council. Ratifying the recommendations of Council Committees where no specific delegation of powers has been agreed. Receiving routine items of business.

Finance, Policy & Audit

Comprises - 9 Councillors - Meets quarterly Responsible for:- Focusing attention on all relevant aspect of the Council's expenditure and investments; Engendering interest in all financial matters by all Members; Taking on the role of 'watchdog' in respect of the Council's finances; Providing an opportunity for more detailed discussion and making recommendations to Full Council. Agreeing the Council's Asset Register, Insurance Schedules, Annual Investment Strategy, Risk Assessment, Lettings Policy and Letting Income. Considering and agreeing Community Grant Funding Applications and other funding requests received up to a limit of £5,000. Authorising expenditure within the Council's agreed budgets on essential works to the Town Arch, Gatehouse and Old Library Building.

Personnel

Comprises 9 Councillors - Meets quarterly. Responsible for:- Meeting as an interview panel as required making recommendations to Council in respect of permanent Town Council positions. All staffing matters, staff welfare, training and development etc. Wherever possible, trained Members of the Personnel Committee sit on any Grievance/Disciplinary or Appeals Panel appointed by Full Council.

Planning & Administration

Comprises 9 Councillors - (representation to be taken from each Ward). Meets twice a month on the 2nd and 4th Wednesday of each month. Responsible for:- Making recommendations to Monmouthshire County Council in respect of planning applications. Commenting on planning policy matters. Deciding matters of urgent business requiring action prior to the next Full Council meeting. Planning matters of a strategic or substantial nature having a significant impact on the community to be referred to Full Council