Freedom of Information Act 
Information available from Chepstow Town Council under the model publication scheme 
Hard Copy please contact the clerk

Information to be published

How the information
can be obtained

Cost

Class 1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

Who’s who on the Council and its Committees

Website
Hard copy

No Charge

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website
Hard copy

No Charge

Location of main Council office and accessibility details

Website
Hard copy

No Charge

Staffing structure

Hard copy

No Charge

Class 2 What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditorWebsite
Hard copy
No Charge
Finalised budget

Website
Hard copy

No Charge
Precept

Website
Hard copy

No Charge
Borrowing Approval letterHard CopyNo Charge
Financial Standing Orders and RegulationsHard CopyNo Charge
Grants given and receivedHard CopyNo Charge
List of current contracts awarded and value of contractHard CopyNo Charge
Members’ allowances and expensesHard CopyNo Charge

Class 3 What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan (current and previous year as a minimumNo information held
Annual Report to Parish or Community Meeting (current and previous year as a minimum)No information held
Quality statusNo information held currently applies to England only
Local charters drawn up in accordance with DCLG guidelinesNo information held

Class 4 How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website
Hard copy

No Charge
Agendas of meetings (as above)

Website
Hard copy

No Charge
Minutes of meetings (as above) nb this will exclude information that is properly regarded as private to the meeting.

Website
Hard copy

No Charge
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Website
Hard copy

No Charge

 

Responses to consultation papersHard copy No Charge

 

Responses to planning applications

Website
Hard copy

No Charge

 

Bye-lawsNo information held

Class 5 Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business:

  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements



Hard copy
Hard copy
 
Hard copy
Hard copy
Hard copy



No Charge
No Charge
 
No Charge
No Charge
No Charge

Policies and procedures for the provision of services and about the employment of staff:

  • Internal policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 
 
 
No information held
 
Hard copy
Hard copy
Hard copy
 
Hard copy

 




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No Charge
No Charge
No Charge

No Charge
Information security policyHard copyNo Charge
Records management policies (records retention, destruction and archive)Hard copyNo Charge
Data protection policies Hard copyNo Charge
Schedule of charges )for the publication of information)Hard copyNo Charge

Class 6 Lists and Registers

Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)Electoral register contact Monmouthshire County Council in first instance.
Assets Register Hard copyNo Charge
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)No information held
Register of members’ interestsHard copyNo Charge
Register of gifts and hospitalityHard copyNo Charge

Class 7 The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

AllotmentsNo information held
Burial grounds and closed churchyardsNo information held

Community centres and village halls:-

  • Bulwark Community Centre
  • The Drill Hall, Chepstow

Website
Hard copy

No Charge

Parks, playing fields and recreational facilities:-

Summer Playscheme

Hard copyNo Charge

Seating, litter bins, clocks, memorials and lighting:-

  • Public Seats
  • Litter Bins
  • Dog Waste Bins
Hard copy No Charge
Bus sheltersNo information held

Markets:-

  • Chepstow Farmers Market
Hard CopyNo Charge
Public conveniencesNo information held
Agency agreementsNo information held
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)No information held

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above.

Contact details:
Caroline Tremeer, Town Clerk,
Chepstow Town Council, The Gatehouse, High Street, Chepstow NP16 5LH
Telephone: 01291 626370   Email: